Document Exchange increases security and ensures compliance
Paper documents are not secure: they go missing on fax machines, printers and photocopiers, are left in-trays, or simply disappear in internal or external post. Recording the movement of these documents for compliance purposes is difficult and time-consuming, and retrieving filed documents can be tortuous. Passport Document Exchange addresses these security and compliance concerns by providing:
High levels of document security: only authorised users can access specific documents; permissions-based rules limit the functions users can perform; and documents cannot be deleted on an ad-hoc basis.
Robust audit trails: starting as soon as a document enters the system and maintained throughout the workflow and into archive, recording user and system actions.
Forced compliance: workflows demand the input of key information as well as defining how a document will move around the business process.
