Meeting compliance requirements through seamlessly-integrated fax.
The regulatory environment in which you operate has become far more stringent over recent years. And it’s not just public companies which are subject to compliance requirements. Legal requirements under codes such as Sarbanes-Oxley, HIPAA and the Data Protection Act compel most companies to follow a complex set of procedures for monitoring, logging and tracing transmitted documents.
As a result, organisations must ensure that all communications, including those through fax machines and multi-function peripherals, are monitored, and that the information transmitted is documented and archived. To do this, you need to identify which specific employee has transmitted each document, which is not possible with standard fax machines. Added to this, all critical incoming documents have to be traceable: if they arrive as hard copy, their subsequent movements are not easily verified.
Passport 4000 enables you to meet all current compliance requirements through seamlessly integrating fax and messaging into your broader communications environment. By enabling incoming and outgoing documents to be monitored and logged, it enables you to fulfil all compliance obligations, and in particular:
Users can be automatically authenticated by the system and their access permissions controlled.
Originating applications can be validated.
Restrictions can be placed on the destination and types of files included in outgoing messages.
Document records are securely retained and readily available in a central archive for a legally-required period.
Compliance
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