Key Benifits

	Reduce costs through centralisation and virtualisation.
	Fax-enable users at their desks for improved efficiency.
	Integrate back office and in-house applications for greater control.
	Fast and secure document distribution through direct routing.
	Meet business and regulatory compliance.

Passport 4000 Small Business Edition (SBE) is a fully featured fax and messaging server that delivers the core benefits of the full Passport 4000 solution but is presented in 2 and 4 line configurations aimed at the needs of smaller businesses or departments within larger organisations. It is a cost effective, easy to use, simple to manage, centralised fax solution suitable for any business or business unit that:

	Sends and or receives anywhere up to 2500 pages of fax in an 8 hour working day.
	Wants to improve efficiencies and enable desktop faxing for staff.
	Has a need to send faxes from a back office system or in-house application.
	Would like to implement Fax over IP.
	Is looking for a new technology fax solution.

Lower fax costs

Consolidation of fax operations into a single robust fax server reduces the number of distributed fax lines required and makes better use of the lines being used. Savings are realised by cancelling expensive direct analogue exchange lines for stand alone fax machines, freeing up costly extensions on the in-house PBX, reducing electricity consumption and eliminating consumables costs.

In a Fax over IP installation the fax server environment can also be virtualised saving valuable computer room rack space and further consolidating communications over your IP network while reducing management time and maintenance costs.

Fax enable users at their desks

Received faxes can be routed directly to the recipient’s desktop saving time in retrieving them from group fax machines and ensuring that the fax actually gets to the intended person. Inbound faxes can be annotated with a range of tools and rubber stamps before being saved to file, printed or forwarded. Departmental folders and sub folders can be created so that received faxes can be moved and stored in logical locations accessible by the entire department.

In-house email integration with both Microsoft Exchange and Lotus notes as well as any other SMTP email system provides users with the ability to conveniently send and receive faxes from within their familiar email interface such as Outlook and Notes client. Users are notified within their email when a fax that they have sent has been delivered.

Received faxes can be automatically distributed directly to users or groups of users whether using their email client or Passport’s Personal Communications Center. Electronic distribution saves time, improves service to customers, avoids lost documents and enhances security.  

Fax-enable back office systems and in-house applications

Production and on demand faxing from back office systems and applications can be achieved very easily by interfacing those systems with Passport 4000 SBE through the built in SMTP interface. For systems that do not have SMTP functionality or if a more sophisticated interface is required then the Passport Message Objects COM API provides programmers with a method of building fax functionality into those systems.

The compliance challenge

Legal requirements under codes such as Sarbanes-Oxley, HIPAA, The Data Protection Act and Basel II compel many companies to follow a complex set of procedures for monitoring, logging and tracing transmitted documents, including those through fax machines. Passport 4000 SBE allows you to meet all current compliance requirements through seamlessly integrating fax and messaging into your broader communications environment, monitoring traffic and logging all incoming and outgoing documents.

Specifications